Please contact the district or school with any questions regarding this position.

Primary Purpose:

Assist librarian in the administration of the campus library. Perform routine clerical duties under direct supervision.


High school diploma or hold a General Educational Development (GED) certificate
Have met formal academic assessment, associate’s degree, or two years of study at an institution of higher learning*
Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to shelve books following district cataloging system
Ability to work well with children
Effective, organizational, communication, and interpersonal skills
Two years’ experience working with children
One year of clerical experience

Major Responsibilities and Duties:

Library Program Support

  1. Provide individual instruction and assistance to students or small groups in using library media center resources including computers and other equipment.
  2. Check books in and out. Collect and record fines.
  3. Ready materials for classroom or reserve collection use as requested by teachers.
  4. Request and schedule use of materials from outside sources including regional education service center.
  5. Prepare bulletin boards and displays and assist the librarian in preparing instructional materials.
  6. May read to small groups of students and listen to individual students read aloud.
  7. Provide group instruction and individual guidance to students and other library users to help them locate resources and use research techniques. Serve as an information resource for users of print and digital library/media center materials.
  8. Work with teachers to convey appropriate use of materials and help schedule materials for classroom instructional use. Encourage the appropriate use of video programing and other print and digital media for educational purposes.
  9. Develop and maintain up-to-date resource files including instructional program schedules and other community resources.

Accounting and Inventory

  1. Maintain library catalog.
  2. Assist in the annual inventory and weeding of library media center materials.
  3. Receive and process new books, materials, and equipment and reconcile with packing slips and invoices. Shelve returned books, materials, and equipment.
  4. Perform routine maintenance and repair books, magazines, materials, and equipment. Arrange for repair at outside facilities (e.g., bindery) as directed.

Clerical Support

  1. Compile, maintain, and file all reports, records, and other documents as required.
  2. Prepare bibliographies, forms, purchase orders, requisitions, and routine correspondence according to standard procedures.

Student Management

  1. Supervise and monitor students as assigned and assist librarian and teachers to maintain appropriate student behavior and an orderly atmosphere.


  1. Maintain library operation in absence of the librarian.
  2. Assist in directing the work of parent volunteers and student aides.
  3. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:


Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals; standard library equipment including imaging equipment; standard instructional equipment
Posture: Regular sitting, standing, kneeling, squatting, bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; regular overhead reaching; climbing ladders
Lifting: Frequent light lifting and carrying (under 15 pounds); occasional moderate lifting and carrying (15–44 pounds)
Environment: Work inside; work alone; exposure to biological and chemical hazards such as mold and dust
Mental Demands: Work with frequent interruption; maintain emotional control under stress
*Required by Every Student Succeeds Act (ESSA) for aides who are providing instructional support in Title I, Part A program.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.