Please contact the district or school with any questions regarding this position.
SUMMARY
Performs functions to support the procurement of supplies and equipment for the district and assists in the responsibilities of the Purchasing/Warehouse Coordinator.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Performs data entry functions for processing purchase orders in the district wide financial system
- Serves as main support for questions for procurement of supplies and online purchasing
- Procurement of supplies for warehouse inventory
- Procurement of goods and services through purchasing cooperatives and district formal bids and proposals
- Prepares purchase orders and either faxes, emails or mails to vendors and/or purchasing cooperatives
- Enters receiving information in financial accounting system for all purchase orders received at the Warehouse location for all campuses and departments
- Process warehouse inventory incoming requisitions from campuses, post all receiving and distribution transactions related to warehouse inventory
- Maintains and updates warehouse inventory records including year-end reconciliation to general ledger, review packing list to purchase order for accuracy
- Assists Purchasing Coordinator with on-line ordering for warehouse inventory and issuance of purchase requisitions/orders for items from formal bids/proposals
- Weekly reconciliation for payroll attendance times and requests for absences
- Maintains and logs fixed asset tags for district-wide equipment items for data entry into database
- Prepares fixed asset delivery vouchers for fixed assets to all campuses and departments
- Maintains district-wide textbook inventory receiving, distributions and returns for all campuses and generating textbook labels for inventory control of newly adopted textbooks
- Help desk for questions regarding placing warehouse requisitions for inventory supplies, fixed assets and textbooks
- Performs other duties as assigned
SUPERVISORY RESPONSIBILITIES
None
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. There may be alternatives to the below qualifications as the Board for Trustees may find appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION and/or EXPERIENCE
High school graduate or equivalent and a paraprofessional certificate
LANGUAGE SKILLS
Ability to read and interpret procedures manuals and instructions. Ability to read and comprehend purchase order forms and similar documents. Ability to write routine correspondence. Ability to communicate with employees.
MATHEMATICAL SKILLS
Ability to perform basic math and to calculate figures and amounts such as discounts, interest, commissions, and percentages.
REASONING ABILITIES
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to prioritize work and to plan adequately to meet deadlines. Ability to recognize unusual financial data indicating possible errors.
OTHER SKILLS AND ABILITIES
Basic abilities in use of computers and related software with reasonable keyboard speed preferred, or must be obtained within a reasonable period of time. Should have exposure to word processing and spread sheet programs. Must be able to use 10-key pads by touch at a reasonable speed.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, distance vision, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
