Please contact the district or school with any questions regarding this position.
Job Title: Accountant - Professional       
Wage/Hour Status: E
Reports To: Director of Accounting
Pay Grade/Days: 101/ 226
Dept./School: Administration Building           
Date Revised:
March 2024

Primary Purpose:     
Perform professional accounting work involving compilation, consolidation, analysis and reporting of financial data. Assist the Director of Accounting in the administration of the district’s financial accounting and treasury operations.

Bachelor’s degree in accounting, business, management, or related field, required

Special Knowledge/Skills:
Knowledge of accounting principles and practices Governmental accounting (GASB) knowledge
Knowledge of computerized accounting systems
Ability to use personal computer and software to develop spreadsheets, create and manipulate text documents
Proficient skills in Excel, Word, keyboarding and file maintenance
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Ability to analyze and interpret financial data, evaluate accounting problems, develop data, and recommend improved processes
Effective organizational, communication and interpersonal skills

Two years accounting experience, preferably in governmental accounting  

Major Responsibilities and Duties:
  1. Maintains a continually updated working knowledge of School Board Policy, Financial Accountability System Resource Guide, administrative regulations, Texas Education Code and other legal requirements that relate to school business operation.
  2. Prepare monthly bank reconciliations for all District-held checking and investment accounts, research, reconcile items and prepare adjusting entries, as required.
  3. Track and maintain cash balances and prepare daily cash balance report.
  4. Process stop payment requests.
  5. Assist in the preparation of annual and/or quarterly investment reports.
  6. Research outstanding checks, prepare unclaimed property reports and submit payments to the Comptroller’s Office, as necessary.
  7. Prepare payroll deduction and/or benefits payments; reconcile payments to the general ledger. Assist Risk Management and Benefits staff as needed.
  8. Prepare, reconcile and submit periodic accounting reports, including but not limited to monthly sales tax reports.
  9. Assist with district activity funds. Process fundraiser requests and review fundraiser recaps for completeness and accuracy. Ensure deposits are posted correctly. Assist in the audit of student activity fund records. In addition, maintain each fundraiser on the districts online store.
  10. Provide activity fund support for campus personnel regarding activity fund questions, concerns, and issues.
  11. Provide formal training with all campus secretaries and bookkeepers regarding compliance with the Activity Fund handbook. Provide follow-up training as necessary throughout the school year.
  12. Reconcile all employee advances to ensure that proper documentation are obtained and expenses are properly documented.
  13. Prepare journal entries to reclass due to assignment account number changes. Ensure adjustments have been captured for all assignment account number changes.
  14. Assist in the processing of property liability claims.
  15. Assist in year-end closing procedures, verify general ledger balances and prepare adjusting entries, as required.
  16. Assist the accounting staff during peak times.
  17. Assist with preparation of monthly financial statements and the annual financial report; prepare schedules for deposits and investments and as well as other schedules and accounting information, as required for the auditors.
  18. Establish and maintain positive attitudes that promote cooperation between staff members and budget managers that will lend support to the goals of the district.
  19. Participate in staff development activities to improve job-related skills.
  20. Perform other duties as assigned.
Supervisory Responsibilities:  None

Equipment used: Personal computer, district data management system, scanning devices, printer, multi-line phone system, copier, and fax machine.

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Note:  This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.  This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment.  The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
Non Discrimination Statement
The Waco Independent School District is an equal opportunity educational provider and employer who does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information or non-proficiency in English language skills in educational programs or activities that it operates or in employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Section 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act; and school board policy not to discriminate in such a manner.
For information about your rights or complaints regarding compliance with the nondiscrimination requirements of Title IX, please email or contact Waco ISD Assistant Superintendent of Human Resources at 254-755-9410 or Assistant Superintendent for Student Services and Support at 254-755-9417. For information or complaints regarding compliance with the nondiscrimination requirements of Title VI and Title VII, as amended, contact the Waco ISD Assistant Superintendent of Human Resources at 254-755-9410.  For information or complaints regarding compliance with the nondiscrimination requirements of Section 504 of the Rehabilitation Act of 1973, as amended, contact Waco ISD Special Education Executive Director at 254-755-9569 or write to P.O. Box 27, Waco, TX, 76703.