Please contact the district or school with any questions regarding this position.
Primary Purpose:
Work under minimum supervision to provide advanced clerical services to the Deputy Superintendent. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of school district organization, operations, and administrative policies
Ability to read and comprehend instructions, correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Ability to multi-task numerous complex administrative activities
Experience:
Three years or more advanced secretarial experience with extensive contact with people
Major Responsibilities and Duties:
Clerical Support
- Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.
- Schedule appointments and maintain the Deputy Superintendent’s calendar.
- Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
- Make travel arrangements for administrative staff as needed, including making hotel reservations and turning in conference registration forms.
- Organize and manage routine work activities for the administrative office.
- Submit maintenance work orders for TAB.
- Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.
Reception and Phones
- Answer incoming calls and greet visitors. Respond to routine inquiries from the public and staff and refer appropriate inquiries or problems to Deputy Superintendent or other administrators.
Policy, Reports, and Correspondence
- Compile pertinent data used to prepare various required state and local reports.
- Assist with the preparation of the department budget.
- Reconcile department budget on a monthly basis to ensure accuracy in posting
- Prepare requisitions, direct pays, and travel vouchers.
- Compile, maintain, and file all reports, records, and other documents as required.
Other
- Comply with policies established by federal and state laws and regulations, and local board policy.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
Leadership Qualities
- Models a Commitment to Excellence by embracing a shared vision for the department, utilizing innovative approaches to that align to the school vision, and influences others to achieve campus and district goals.
- Has the ability to Connect with All by building trust among peers, collaborates in a way that values varying perspectives, and communicates clearly with campus peers and administrators.
- Seeks opportunities to Invest in Growth by pursuing opportunities to learn, empowers teammates to grow and develop, and embraces reflective practices to encourage growth toward goal attainment.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
