Payroll Accountant
EOAC Waco Charter

Please contact the district or school with any questions regarding this position.
Watch our video, "Why Work for EOAC"

 

General Responsibilities:

It is the responsibility of all EOAC employees to support EOAC’s mission and goals, to respect the confidentiality of all who come to us for information or assistance, and to personally maintain the dignity and integrity of one who is placed in a position of public trust. We all bear the responsibility of improving the organization, communicating openly and empowering each other to excel at our work.

Minimum Qualifications:

  • Bachelor Degree in Accounting, Business, or related field
  • Minimum of five years accounting or bookkeeping experience (preferably in fund accounting) performing all payroll functions
  • Knowledge of Abila MIP payroll, accounting, and HR Management software modules and/or proven ability to manage computerized payroll and third party administrator benefit systems
  • Knowledge of current wage and hour law, payroll, tax regulations, and Affordable Care Act.
  • Experience preparing quarterly and annual Federal and state payroll tax reports
  • Excellent skills using Microsoft Access, Excel and Word
  • Strong problem solving/judgment skills, and high level of attention to detail and accuracy
  • Able to function independently and organize, monitor, and prioritize work load in order to meet strict deadlines
  • Able to work under pressure and cope with the mental and emotional stress of the position
  • Able to work in a team environment and provide assistance in collaborative fashion 
    • Able to type (keyboard) forty (40) words per minute and to operate 10-key calculator by touch
    • Able to communicate (verbal and written) effectively and appropriately with others
    • Able to work harmoniously and deal tactfully with personnel, government representatives, and the general public
    • Able to move intermittently throughout the work day: regular sitting, working at desk and computer keyboard, or standing/stooping to file miscellaneous documents in filing cabinet
    • Possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of the position can be fully met
    • Able to push, pull, move, and/or lift a minimum of 40 pounds to a height of three feet and be able to push, move and/or carry such weight a minimum distance of 20 feet
    • Able to meet the general health requirements of this agency which include post-offer physical examination and drug screening
    • Able to pass a criminal history background checkAble to read, write, and understand the English language
Specific Responsibilities:

    1. Prepare, reconcile, and submit bi-weekly, Federal and state tax payments 
      1. Assist in implementing the day-to-day policies and procedures governing the payroll functions 
      2. Maintain Abila HR Management/Payroll database, as needed, updating employee information, rate and position changes, earnings codes, distribution codes, benefits, deductions, taxes, and leave 
      3. Review and ensure accuracy of approved time sheets
      4. Prepare and process bi-weekly payroll using Abila MIP payroll, accounting, and HR Management software modules for direct deposit 
      5. Process payroll vouchers; email vouchers, or print vouchers and distribute to appropriate department for distribution 
      6. Print and distribute paychecks to staff not receiving direct deposit; notify program director when employee has not submitted direct deposit information
      7. Transmit payroll files to bank for direct deposit of paychecks to employee accounts
      8. Maintain documentation for each payroll processed 
      9. Process wage garnishment orders per mandated rules and regulations utilizing Abila software for preparation and reconciliation purposes and using Federal and state websites for payments
      10. Reconcile payroll tax related general ledger accounts on a monthly basis
      11. Prepare and submit online 403(b) bi-weekly employer and employee contributions and voluntary employee contributions
      12. File all Federal and state quarterly and annual payroll tax related reports including, but not limited to 941s, TWC, W-2s, 1099s, and 1095Cs 
      13. Keep current on wage and hour laws and ensure payroll procedures meet all guidelines and Federal and state requirements
      14. Prepare payroll records for all newly hired employees in accordance with established personnel policies and procedures and report new hires to the Texas Attorney General’s office via established online account
      15. Remove terminated employee’s records from the active employment records
      16. Assist employees in obtaining information concerning their paychecks, deductions, leave time, benefits, etc., when requested 
      17. Maintain confidentiality and exercise extreme discretion concerning all payroll information
      18. Communicate with program directors/supervisors concerning payroll matters, providing them with payroll information as necessary for preparing budgets or projecting payroll costs 
      19. Assist in standardizing the method in which work will be accomplished 
      20. Assist or prepare financial and statistical reports concerning payroll information as directed, utilizing computer reports and output
      21. Assume the administrative authority, responsibility and accountability of performing payroll functions
      22. Make written and oral recommendations to the Assistant Controller and CFO/Controller concerning payroll functions 
      23. Perform administrative functions as necessary or as directed 
      24. Provide back-up functions for other finance staff 
      25. Other duties as assigned