Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.
Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.
Major Responsibilities
1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
3. Maintain school calendar of events.
4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
5. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures
6. Assist parents, students, and faculty with questions regarding student attendance.
7. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
8. Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
Reception and Phones
9. Receive incoming calls, take reliable messages, and route to appropriate staff.
10. Assist students, teachers, and parents as needed.
11. Schedule meetings and appointments and maintain calendar for principal.
Accounting and Inventory
12. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
13. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
14. Maintain inventory of fixed assets, equipment, and supplies.
Other
15. Assist with planning, preparation, and setup of faculty meetings and campus activities.
16. Sort, distribute, or deliver mail and other documents.
17. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
18. Maintain confidentiality.
19. Follow district safety protocols and emergency procedures.