Director of Business
Copperas Cove ISD

Please contact the district or school with any questions regarding this position.
JOB TITLE:           Director of Business and Finance      WAGE/HOUR STATUS: Exempt

REPORTS TO:      Chief Financial Officer                      PAY GRADE:   AP7       

DEPT./SCHOOL:   Central Business Office                    DATE REVISED:            03/2022
 

PRIMARY PURPOSE:

Direct and manage the financial and accounting operations of the district

QUALIFICATIONS:

Education/Certification:
Bachelor’s degree (in business preferred)
Certified Public Accountant designation preferred

Special Knowledge/Skills:
Knowledge of school finance, budgeting, and accounting systems
Working knowledge of financial applications and accounting
Strong communication, organizational, and interpersonal skills
Ability to use personal computer and software such as word processing, spreadsheets, and           databases

Experience:
Three years experience in school finance and accounting management


MAJOR RESPONSIBILITIES AND DUTIES:

Finance
 
  1. Assure finance and accounts payable systems comply with applicable laws and regulations including the Financial Accountability System Resource Guide
  2. Develop periodic cash flow analysis to aid in determining cash available for investment and payment of bills
  3. Maintain the District investment portfolio and record all investments and revenues to the general ledger
  4. Work with authorized brokers to invest funds in accordance with District policy, and assist with the creation of corresponding entries to record all investments and revenues to the general ledger
  5. Assist with journal entries, examine general ledger transactions for accuracy, and make recommendations for changes as needed
  6. Review all end of month and end of fiscal year journal entries to close the financial records
  7. Evaluate Internal Controls and recommend additions and revisions as needed
  8. Review and approve all requisitions and oversee the weekly check runs to include verifying vendors and amounts
  9. Verify monthly bank reconciliations for all District accounts
  10. Verify salary accrual and capital asset depreciation prior to auditors arrival
  11. Provide budget codes for all deposits
  12. Oversee all transactions with the bank, be responsible for banking functions and be the liaison with depository bank
  13. Prepare the bid for the bi-annual depository contract
 
 
 
                                                                                                                                   
  1. Prepare and evaluate monthly financial statements and related budget reports
  2. Maintain Debt Service payment schedules and process bond payments
  3. Prepare financial reports for grants and federal programs.  Request reimbursement from the State for federal program expenditures
  4. Assist with amendments, adjustments, additions and deletions to the District’s budget
  5. Assist in the preparation and coding of the budget and in the development of long- and short-range objectives for the business operations of the District
  6. Oversee the compilation of the physical and computerized reports, records and other documents relating to the business operations of the District
  7. Manage finance software security assignments for users
  8. Verify and submit semi-annual financial information for PEIMS
  9. Provide training to district personnel in business financial matters
  10. Develop and maintain district business procedures and guidelines
  11. Administer timekeeping system and AESOP system for clerks
  12. Oversee administration of property/liability insurance for the district
  13. Assure district is in compliance with all local, state, and federal purchasing regulations
  14. Assist in developing annual budget
 
Accounting
 
  1. Evaluate accounting procedures, systems and controls in all district departments and recommend improvements in design, implementation and maintenance
  2. Maintain a continuous internal auditing program for all funds.
  3. Serve as liaison with the District’s auditor
  4. Assist the district’s external auditor in conducting and preparing the annual audit
  5. Evaluate Internal Controls and recommend additions and revisions as needed
  6. Gather and verify information from all departments for the PBC list
  7. Liaise between Business and Payroll and reconcile 941s to the General Ledger
  8. Verify salary accrual and capital asset depreciation prior to auditors arrival
  9. Oversee the maintenance of the computerized inventory records of fixed and movable assets and verify for accuracy
  10. Assure accounting systems comply with applicable laws and regulations including the Financial Accountability System Resource Guide
  11. Assist with coding deposits
  12. Create journal entries, review general ledger transactions monthly for accuracy, and make recommendations for changes as needed
  13. Work with authorized brokers to invest funds in accordance with District policy, create corresponding entries to record all investments and revenues to the general ledger, and develop and present Quarterly and Annual Investment Report for the Board.
  14. Prepare all end of month and end of fiscal year journal entries to close the financial records
  15. Prepare timely Activity Account Amendments  with amendments, adjustments, additions and deletions to the District’s budget
  16. Assist in the preparation of the budget and in the development of long- and short-range objectives for the business operations of the District
  17. Assist with the compilation of the physical and computerized reports, records and other documents relating to the business operations of the District
  18. Implement the policies established by federal and state law, etc., in the area of financial accounting.
  19. Provide training to district personnel in business accounting matters
  20. Assist in developing and maintaining business procedures and guidelines
  21. Liaise with the Athletic Department and oversee sale of tickets for varsity football
  22. Other duties as assigned
 
 
SUPERVISORY RESPONSIBILITIES:

Monitor the work of accounts payable, purchasing and accounting staff

WORKING CONDITIONS:

Mental Demands:
Reading; ability to communicate effectively (verbally and written); interpret policy, procedures, and data; coordinate district function; work with numbers in an accurate and rapid manner;  operate personal computer;  maintain accurate and auditable records; and maintain emotional control under stress.

Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer; occasional prolonged and irregular hours; ability to lift up to 30 pounds; occasional statewide travel.

Copperas Cove ISD does not discriminate on the basis of race, color, national origin, sex, religion, disability, or age in its programs, activities or employment practices.  For inquiries regarding the non-discrimination policies, contact:   Director of Human Resources, (254) 547-4460, 408 S Main, Copperas Cove, TX 76522.